We require 4 to 6 weeks for review and preparation of your proclamation or letter of recognition.

Note: refer to the Proclamations and Letters of Recognition Council Policy CP2020-03 for definitions, criteria and exclusions.

Proclamations and letters of recognition are ceremonial documents signed by the Mayor on behalf of City Council and the citizens of Calgary. They are issued to established charitable and/or non-profit organizations based in Calgary, or with a local chapter.

Proclamations and letters of recognition reflect prevailing expectations of an inclusive community and do not constitute a personal endorsement by The Office of the Mayor or City Council. If used to promote an awareness campaign, they must be kept in their original form. Requests must be initiated by a representative of an organization.

Proclamations raise awareness in the community and are issued to: 

• Highlight charitable causes or events;
• Highlight arts and cultural celebrations; or
• Support public awareness or fundraising campaigns. 

Proclamation requests must meet the following criteria:

• The cause be of local, national or international significance;
• The request is linked to an event, activity or celebration taking place in Calgary; and
• The cause or event contributes to the economic, social and cultural fabric of the City.

Letters of recognition offer civic recognition to organizations observing significant occasions and are issued to: 

• Acknowledge a profession;
• Acknowledge an organization’s significant anniversary or milestone occasion; or
• Acknowledge an organization’s historic commemoration with local relevance.

A request will be reviewed to determine if it meets the criteria for a proclamation or letter of recognition. The decision to issue these documents is at the discretion of the Office of the Mayor.

A separate request must be made to invite the Mayor to your event if you wish to have the Mayor present the proclamation.

Once your proclamation or letter of recognition is complete, an electronic copy will be issued (pdf).

For more information, email City Clerk's Office, Protocol at protocol@calgary.ca.

Proclamations and Letters of Recognition are issued to established charitable and/or non-profit organizations based in Calgary, or with a local chapter.