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CC 943 (R2019-12)

City of Calgary Council Policy CC015 and CC012 (currently under review)

PROCLAMATION OR LETTER OF RECOGNITION REQUEST


We require 4 to 6 weeks for review and preparation of your proclamation or letter of recognition.

 

Note: refer to the Proclamation Council Policy CC015 and Letter of Recognition Council Policy CC012 for eligibility, criteria and exceptions. Both policies are currently under review.


Proclamations and letters of recognition are ceremonial documents signed by the Mayor on behalf of City Council and the citizens of Calgary. They are issued to non-profit organizations with a local affiliation or branch.

Proclamations may highlight:

  • important issues;
  • charitable events or causes;
  • arts and cultural celebrations; or
  • special honours on a specific day, week, or month.

Letters of recognition are ceremonial documents acknowledging professional associations or milestone occasions.

Proclamations and letters of recognition are public service documents and not intended for marketing purposes or commercial promotion. If used to promote an awareness campaign, they must be kept in their original form. They are strictly honourary and are not endorsements for a cause or program. Requests must be initiated by a representative of an organization.


CRITERIA

The requesting organization must be based in Calgary, or have a local Calgary chapter or contact representing the organization.

Proclamations and letters of recognition must meet at least ONE of the following criteria:

  • The requesting organization/sponsoring agency be a recognized (preferably registered) charitable and/or non-profit organization;
  • The cause be an initiative of The City of Calgary;
  • The cause must be one of benefit or significance to the majority of Calgarians;
  • The cause be of national significance.

A request will be reviewed to determine whether it meets the criteria for a proclamation or letter of recognition. The decision to issue these documents is at the discretion of the Office of the Mayor.

The Mayor does not typically present proclamations at events. A separate request must be made to invite the Mayor to your event. 

Once your proclamation or letter of recognition is complete, an electronic copy will be issued (pdf).

For more information, email City Clerk's Office, Protocol at protocol@calgary.ca.


Please read the criteria above carefully before completing the form to determine if your request for a proclamation or letter of recognition will qualify.

CC 943 (R2019-12)

City of Calgary Council Policy CC015 and CC012 (currently under review)

PROCLAMATION OR LETTER OF RECOGNITION REQUEST


We require 4 to 6 weeks for review and preparation of your proclamation or letter of recognition.


PROCLAMATION - important issues, charitable events or causes, arts and cultural celebrations or specific honours on a specific day, week, or month.

LETTER OF RECOGNITION - acknowledgement of a professional association or milestone occasion.



    A pdf of the proclamation or letter of recognition will be emailed to the address above.

    PICK UP - Office of the Mayor, Security Desk, 2nd Floor Administration Building, 313 - 7 Avenue SE


    FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT

    Your personal information is being collected and used solely for the purposes of administering the proclamations and letters of recognition program. This information is collected pursuant to Section 33(c) of The Freedom of Information and Protection of Privacy Act of Alberta. If you have any questions about the collection or use of your personal information, please contact the City Clerk’s Office, 700 Macleod Trail SE, #8007, PO Box 2100 Station M, Calgary, AB T2P 2M5, by phone at 403-988-5588 or by email at protocol@calgary.ca.

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